Privacy Policy

PrivaVue values your privacy highly. Therefore, we only process data that is necessary for (improving) our services and handle the information we have collected about you and your use of our services carefully. We never provide your data to third parties for commercial purposes. This privacy policy applies to the use of the PrivaVue website and the services offered therein. The effective date of these terms is 08/20/2023, and the validity of all previous versions expires upon publishing a new version. This privacy policy outlines the data we collect about you, the purposes for which we use this data, and the conditions under which we may share this data with third parties. We also explain how we store your data, protect it from misuse, and detail the rights you have regarding the personal data you provide to us. If you have any questions about our privacy policy, you can contact our privacy officer using the contact details provided at the end of our privacy policy. Data Processing Overview: Below, you can read about how we process your data, where we store it (or have it stored), the security measures we use, and who has access to the data. For our regular business email communication, we use Gmail's services. This party has implemented appropriate technical and organizational measures to prevent misuse, loss, and corruption of your and our data. Gmail does not have access to our mailbox, and we treat all our email traffic as confidential. General Purpose of Processing: We only use your data for the purpose of providing our services. This means that the processing's purpose is always directly related to the assignment you provide. We do not use your data for (targeted) marketing. If you share data with us and we use this data to contact you at a later time, other than at your request, we will explicitly ask for your consent. Your data is not shared with third parties, except to comply with accounting and other administrative obligations. These third parties are all bound by confidentiality based on the agreement between them and us, an oath, or a legal obligation. Automatically Collected Data: Data automatically collected by our website is processed to further improve our services. This data (such as your IP address, web browser, and operating system) is not personal data. Assistance in Tax and Criminal Investigations: In certain cases, PrivaVue may be required to share your data due to a legal obligation in connection with tax or criminal investigations by the government. In such cases, we are obligated to share your data, but we will oppose it within the possibilities the law provides us. Retention Periods: We retain your data for as long as you are a client of ours. This means we will keep your client profile until you indicate that you no longer wish to use our services. If you inform us of this, we will also consider it a request for erasure. This also means that we will not retain your data for more than two years from the last contact moment or transaction unless there is a legal justification. Due to applicable administrative obligations, we must retain invoices with your (personal) data, so we will retain this data for as long as the applicable term runs. However, employees no longer have access to your client profile and documents we have produced based on your assignment. Your Rights: Under applicable Dutch and European legislation, you have certain rights regarding the personal data processed by or on behalf of us. We explain below what these rights are and how you can invoke them. To prevent abuse, we will only send copies and copies of your data to your already known email address. In case you wish to receive the data at a different email address or, for example, by mail, we will ask you to identify yourself. We keep a record of completed requests, and in the case of a request for erasure, we keep anonymous data. You will receive all copies and copies of data in the machine-readable data format that we use within our systems. You have the right to file a complaint with the Dutch Data Protection Authority if you suspect that we are using your personal data in the wrong way. Right of Access: You always have the right to access the data we process that relates to your person or is traceable to you. You can make a request to that effect to our privacy contact person. You will then receive a response to your request within 30 days. If your request is granted, we will send you a copy of all data with an overview of the processors holding these data, stating the category under which we have stored these data. Right to Rectification: You always have the right to have the data we process that relates to your person or is traceable to you corrected. You can make a request to that effect to our privacy contact person. You will then receive a response to your request within 30 days. If your request is granted, we will send you a confirmation that the data has been adjusted. Right to Restriction of Processing: You always have the right to have the data we process that relates to your person or is traceable to you restricted. You can make a request to that effect to our privacy contact person. You will then receive a response to your request within 30 days. If your request is granted, we will send you a confirmation that the data will no longer be processed until you lift the restriction. Right to Data Portability: You always have the right to have the data we process that relates to your person or is traceable to you carried out by another party. You can make a request to that effect to our privacy contact person. You will then receive a response to your request within 30 days. If your request is granted, we will send you copies or copies of all data about you that we have processed or that have been processed by other processors or third parties on our behalf. It is likely that in such a case, we can no longer continue the service, as the secure linking of data files can no longer be guaranteed. Right to Object and Other Rights: In certain cases, you have the right to object to the processing of your personal data by or on behalf of PrivaVue. If you object, we will immediately stop data processing pending the settlement of your objection. If your objection is well-founded, we will provide you with copies and/or copies of data we process (or have processed) and then permanently discontinue processing. You also have the right not to be subject to automated individual decision-making or profiling. We do not process your data in such a way that this right applies. If you believe otherwise, please contact our privacy contact person. Cookies: Third-Party Cookies: If third-party software solutions use cookies, this is stated in this privacy statement. Changes to the Privacy Policy: We reserve the right to change our privacy policy at any time. However, you will always find the most recent version on this page. If the new privacy policy has implications for the way we process data collected about you, we will notify you by email. Contact Information: PrivaVue, Netherlands, Email: ... [contact details]